The work never stops for cleaning companies, managing employee schedules, tracking hours worked, and ensuring accurate billing can be a complex and time-consuming process. Traditional methods like paper timesheets or manual tracking often lead to inefficiencies, human errors, and a lack of accurate data. However, with the use of time and attendance apps like TimeKeeper, cleaning companies can streamline these tasks and improve both operational efficiency and client satisfaction. Here's why adopting a digital time and attendance solution is a game changer for cleaning businesses:

1. Easily Track Hours and Timesheets Digitally

Gone are the days of flipping through paper timesheets to verify hours worked or manually calculating total hours for payroll and invoicing. Time and attendance apps allow cleaning companies to easily track employees' working hours with a few clicks. Employees can clock in and out directly through the app, ensuring that each shift is recorded accurately. With the data automatically synced and stored digitally, there's no need to manually update timesheets, reducing the risk of errors and the administrative workload.

2. Record Hours Worked for Clients and Jobs for Billing Purposes

For cleaning companies that serve multiple clients or work on various jobs, accurately tracking time per client and per job is crucial for transparent billing. TimeKeeper simplifies this by allowing employees to log hours directly against specific client locations or cleaning tasks. Whether it's an office building, a hotel, or a private home, you can quickly pull up reports detailing how much time was spent on each client, ensuring accurate invoicing. No more ambiguity around hours worked or disputes from clients; everything is clear, transparent, and backed by reliable data.

3. Geofencing to Ensure Employees Are Where They Say They Are

One major concern for cleaning companies is ensuring that employees are actually on-site when they claim to be. TimeKeeper’s geofencing feature ensures that employees can only clock in or out when they’re at the designated location. This technology uses GPS to create virtual boundaries around job locations, providing an additional layer of accountability and security. This means that clients can be assured that operatives are on-site for the full duration of their shifts, and employers can prevent “buddy punching” or time theft.

4. Automated Overtime Calculation

Calculating overtime can be a hassle - especially if employees are working varying hours each week, or have different overtime rules. TimeKeeper eliminates the manual calculation of overtime pay, automatically adjusting for standard and overtime hours based on your company’s policies. Whether it’s time-and-a-half or double-time, weekly or set days, the app will take care of it. This not only saves time but ensures employees are paid correctly, reducing the risk of disputes or payroll errors.

5. Leave Management Made Simple

Tracking employee leave, whether it’s vacation, sick days, or other types of leave, can quickly become a headache for HR and managers. With TimeKeeper, all leave requests are tracked within the same system as regular work hours. Employees can submit leave requests through the app, and managers can approve or decline them directly. This gives leaders full visibility over employee attendance and leave balances, and integrates leave data seamlessly into payroll, ensuring everything is accounted for.

6. Efficient Scheduling with Rotas

Creating schedules for a team of cleaners can be a challenging task, particularly if you have a large roster of employees or clients with varying needs. TimeKeeper’s rota management feature allows employers to easily schedule shifts and allocate employees to specific jobs. The app can also send reminders to staff about upcoming shifts, minimising the chance of no-shows. Additionally, the real-time scheduling updates ensure that you can adjust rotas on the fly if any last minute changes occur, keeping everyone in the loop and operations running smoothly.

7. Why TimeKeeper is Better Than Paper Timesheets

While paper timesheets have been the traditional go-to method for tracking work hours, they come with a range of issues that a digital app like TimeKeeper solves:

• Accuracy: Paper timesheets can be misinterpreted or lost, leading to discrepancies. TimeKeeper records every entry with digital time stamps, ensuring complete accuracy and preventing errors.
• Convenience: Paper timesheets require manual input and filing. With a digital system, everything is stored in the cloud, allowing for easy access, retrieval, and editing from any device. No more digging through files or spreadsheets to find information - it’s all right at your fingertips, whenever or wherever required.
• Efficiency: Paper-based systems require physical handling and the potential for delays in processing. TimeKeeper updates records instantly, giving you real-time visibility of your workforce’s activity, allowing you to run payroll quickly and efficiently.
• Security: Paper timesheets are vulnerable to being tampered with or damaged. With digital records, you can rest assured that data is securely stored, backed up, and can only be accessed by authorised personnel.
• Cost: The cost of paper, printing, and filing systems can add up quickly - especially with the hours spent processing each week. By transitioning to a digital app, you eliminate these expenses and reduce the need for administrative staff to manage the process.

Conclusion

To stay competitive, improve accuracy, and streamline operations, cleaning companies need to adopt digital tools. With features like geofencing, automated overtime calculations, leave management, and rotas, TimeKeeper provides a one-stop solution to all your time and attendance needs. It’s time to leave paper timesheets behind and embrace the future of workforce management- effortless, efficient, transparent.

If you’re ready to simplify your workforce management and take your cleaning business to the next level, it's time to make the switch to TimeKeeper.